Southwest Horizon School Division projects surplus as kids head back to school

These minutes are being released as an unofficial record of the meeting and are subject to amendment/ratification at the next regular board meeting of the School Board.

The regular meeting of the Southwest Horizon School Division was held on Wednesday, August 28, 2019 at 7:00 p.m. in Souris. Trustees present were Janice McDonald (Chair), Allan Downey (Vice-Chair), Julie Cwir, Brent Fallis, Amelia Fewings, Marla Gross, Brendan Hicks, Cheryl Rushing. Administration present were Carolyn Cory, Kevin Zabowski. Recording secretary – Michelle Blades.

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  • The Chair called the meeting to order at 7:15 p.m.
  • There were no additions to the agenda.
  • Fewings/Gross: Be it resolved that we adopt the agenda, as presented. Carried.
  • Gross/Fewings: Be it resolved that we approve the minutes from the regular board meeting of June 12, 2019, the special meeting of June 18, 2019, the special meeting of June 27, 2019 and the special meeting of July 22, 2019, as circulated. Carried.
  • Administration reports and actions

The superintendent’s report to the board included the following:

  • Summer Literacy Program. The literacy program was run in 11 out of 13 schools and was another successful year.
  • Teacher Orientation Day. An orientation day for new teachers was held on Tuesday, August 27 in the Souris Division office. Fifteen teachers were in attendance and were provided with an overview of the Division, our strategic plan, resources and resource personnel, WPSH, transportation, administrative forms, etc.

The secretary-treasurer’s report to the board included the following:

  • Update. The secretary-treasurer reviewed the 2018/19 school year financial statements which are projecting a surplus of $52,669. He also provided an Operations update and a Transportation update.
  • The Accounts Payable were reviewed.

Gross/Cwir: Be it resolved that we approve the following accounts for payment:

  • Payroll for the month of May 2019 - $829,221.60; Payroll: For the month of June 2019 - $2,279,164.07;
  • Payroll for the month of July 2019 - $209,032.27.
  • April 23, 2019: Manual cheques 963 - 965 $1,420.77
  • June 14, 2019: Accounts Payable 35944 - 35964 $139,219.01; Direct Deposit 18282 - 18344 $299,897.03
  • June 18, 2019: Manual cheque 968 $215.16
  • June 21, 2019: Accounts Payable 35965 - 35985 $217,258.52; Direct Deposit 18345 - 18401 $41,720.82
  • June 28, 2019(1): Accounts Payable 35986 - 36006 $729,050.29; Direct Deposit 18402 - 18456 $29,219.95
  • June 28, 2019(2): Accounts Payable 36007 $130,378.74: Direct Deposit 18457 - 18466 $6,951.74
  • June 30, 2019(1): Accounts Payable 36008 - 36014 $22,138.33; Direct Deposit 18467 - 18508 $20,856.87
  • June 30, 2019(2): Accounts Payable 36015 - 36023 $107,430.39; Direct Deposit 18509 - 18535 $306,956.94
  • June 30, 2019(3): Accounts Payable 36033 - 36036 $912.75; Direct Deposit 18542 - 18556 $86,501.16
  • Manual Cheques 969 - 970 $59,757.74
  • June 30, 2019(4): Accounts Payable 36043 - 36053 $54,691.88; Direct Deposit 18565 - 18580 $24,079.45
  • June 30, 2019(5): Accounts Payable 36069 $217.73; Direct Deposit 18628 - 18629 $9,000.00
  • June 30, 2019(6): Accounts Payable 36082 $96.05; Direct Deposit 18661 $1,008.51
  • July 5, 2019: Manual Cheque 971 $56,327.31
  • July 12, 2019: Accounts Payable 36024 - 36032 $5,084.03; Direct Deposit 18536 - 18541 $6,612.54
  • July 18, 2019: Accounts Payable 36037 - 36042 $127,136.73; Direct Deposit 18557 - 18564 $129,469.72
  • July 30, 2019: Accounts Payable 36054 - 36068 $39,453.84; Direct Deposit 18581 - 18627 $121,853.56; Manual Cheques 972 – 973 $920.00
  • August 8, 2019: Accounts Payable 36070 - 36081 $22,261.31; Direct Deposit 18630 - 18660 $47,270.82; Manual Cheques 974 $47,101.00
  • August 16, 2019: Accounts Payable 36083 - 36088 $45,907.14; Direct Deposit 18662 - 18685 $94,911.84; Manual Cheques 976 - 977 $1,747.00
  • August 23, 2019: Accounts Payable 36089 - 36101 $7,617.53; Direct Deposit 18686 - 18714 $75,991.23; Manual Cheque 975 $349,459.04. Carried.

Policies & Procedures

  • Policy #4 – Trustee Code of Conduct. This new policy replaces the former one. Rushing/Downey: Be it resolved that we approve the revisions to Policy #4 – Trustee Code of Conduct, as presented. Carried.
     
  • Policy #11 – Board Member Compensation and Expenses. This policy was updated to reflect the current school year. A notice of motion was read. Administrative Procedure 5-05 Criminal Record/Child Abuse Registry Checks. This administrative procedure has been updated. Administrative Procedure 5-16 Teacher Absences/Substitute Teachers. This administrative procedure has been updated.

Unfinished Business

  • Bus Driver Training: A staff member had asked if they could also take the bus driver training course to allow them to drive students on sports trips. Trustees requested further information on this item. To be brought back to a future meeting.

New business

  • 2019/2020 Board Meeting Calendar: The meeting dates for the 2019/20 school year were reviewed and a second meeting in June 2020 was added.
     
  • Study Manitoba Bussing Request: The board reviewed a request for bussing which would have added 4 miles per day to the current route and taken us out of division.
     
  • Cwir/Rushing: Be it resolved that we approve the Study Manitoba Bussing Request, as presented. Defeated.
     

Wawanesa School Heating System Upgrade: Cwir/Gross: Be it resolved that we hire St. Vital Plumbing and Heating Co. Ltd. for the Wawanesa School Heating System upgrade, as recommended by our engineer, Alliance Engineering Services Ltd. Carried.

Waskada School – MCM Inspection Report: Two letters were received from the community of Waskada asking for the inspection report which was done on the closed section of the school, along with costings for remedial work. Trustee discussed the requests and questioned whether PSFB would allow the community to provide funding to put this area back up to code. The secretary-treasurer will contact PSFB and bring back this information to a future board meeting.

PSFB and SHSD 5-year Capital Plan Meeting: The Public Schools Finance Board is instigating meetings with school divisions to review their 5-year capital plan submissions. A conference call has been arranged for October 23, 2019 and will be attended by a trustee, the superintendent, the secretary-treasurer and the Facilities Maintenance/Capital Projects supervisor.

Wage Increment Request: Rushing/Fallis: Be it resolved that we approve the wage increment request, as presented. Defeated.

Gross/Cwir: Be it resolved that we adjourn the meeting. The next regular board meeting will be held on September 11, 2019, in Souris, at the call of the Chair, immediately following the inaugural meeting at 6:00 p.m. Carried.

The meeting adjourned at 9:56 p.m.

Notice of Motion. Moved by Brent Fallis: Be it resolved that we approve the update to Policy #11 – Board Member Compensation and Expenses, as presented.

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