Communiciplex construction and more on Two Borders meeting agenda

Municipality of Two Borders Special Meeting held September 3, 2019

In attendance: Reeve McMechan, Deputy Reeve Wickham, Councillors McMechan, Dickson, Brown, Tucker, Jackson and Renwick, CAO Grace Carr and Assistant CAO Danielle Stone-Lamontagne. Absent: Councillor Clark.

Reeve McMechan called the meeting to order at 10:00 a.m.

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McMechan/Tucker: Be it resolved that Council adopt the special meeting agenda as presented. Carried.

New and Other Business

Jackson/McMechan: Be it resolved that Councillor Jones joins the September 3, 2019 special meeting by telephone. Carried.

Wickham/Jackson: Whereas the Municipality of Two Border holds in reserve Federal Gas Tax funds in the amount of $220,302.97 as of July 31, 2019; Be it resolved that the amount of $125,000 be allocated to the Melita Communiplex Board for the Melita Arena upgrade project; Be it further resolved a repayment schedule will be determined by Council at a later date. In favour: Brown, Dickson, Jackson, Jones, McMechan, McMechan, Renwick and Wickham. Against: Tucker. Absent: Clark. Carried.

Wickam/Jackson: Whereas Penner Construction is requesting a letter of repayment commitment from the Municipality of Two Borders and the Town of Melita, to proceed with the Communiciplex construction; Be it resolved that Reeve McMechan and CAO Grace Carr be authorized to sign the letter of intent on behalf of the Municipality. In favour: Brown, Dickson, Jackson, Jones, McMechan, McMechan, Renwick and Wickham. Against: Tucker. Absent: Clark. Carried.

Tucker/Jackson: Be it resolved that Reeve McMechan and Councillors Brown and Clark attend the Q MEC Net’s Fall Professional Session at the Headingly Community Centre in Headingly, MB, on October 4, 2019, at a cost of $75 per person; And be it further resolved that all costs associated therewith be paid in accordance with Indemnity By-law 45/2018. Carried.

Jackson/Tucker: Be it resolved that after consideration of Conditional Use Application No. 6/2019 and any representation for or against the conditional use sought by owners/applicants Sean and Marissa Halls, the Municipality of Two Borders hereby approves said Conditional Use Application No. 6/2019 to allow for a non-farm dwelling within the “AG” Zone to comply with Zoning By-law No. 15/2016. Carried.

Brown/Renwick: Be it resolved that the Council of Two Borders accept the financial report ending August 19, 2019, as information. Carried.

Brown/Renwick: Whereas a portion of dust control at NE 27-1-28 was not applied as per the customer’s specific instruction; Be it resolved that Council agrees to credit 720.06 L of Bill and Audrey Bird’s dust control invoice no. 2019-158, in the amount of $234.02. Carried.

Renwick/Brown: Whereas Melita Resources Ltd. is requesting permission to construct an approach from the Government Road Allowance to the well site at 01-15-002-28 W1; Be it resolved that Council approves Melita Resources Ltd. request to construct an approach at surface location 01-15-002-28 W1. Carried.

McMechan/Brown: Whereas Melita Resources Ltd. is requesting permission to construct an approach from the Government Road Allowance to the well site at 15-21-002-28 W1. Carried.

Brown/Dickson: Whereas Melita Resources Ltd. is requesting permission to construct an approach from the Government Road Allowance to the well site at 01-28-002-29 W1; Be it resolved that Council approves Melita Resources Ltd. request to construct an approach at surface location 01-28-002-29 W1. Carried.

Brown/Dickson: Be it resolved the Council of Two Borders approve the Demolition Permit Application No. 7/2019. Carried.

Renwick/Brown: Whereas appointments to the Souris River Watershed District must be reviewed and renewed annually; Be it resolved that Deputy Reeve Wickham and Greg Trewin be appointed to the Medora-Waskada Creeks Sub-District; Be it futhur resolved that Councillor Jones and Curtis Gervin be appointed to the Stony Creek Sub-District; and, be it futhur resolved that Councillor McMechan and Doug Burnett be appointed to the Jackson-Graham-Gainsborough Creeks Sub-District. Carried.

McMechan/Brown: Whereas the 2017 application for Canada Post Corporation payment in lieu of taxes was not received by the Regional Group; Be it resolved that arrears charged on roll# 0075200.000 be cancelled in the amount of $120.64. Carried.

Brown/Dickson: Whereas the Investing in Canada Infrastructure Program requires a resolution that contains the project submission number and the amount of the Municipal commitment; Be it resolved that the Municipality of Two Borders submit the project titled: The Rural Water Pipeline Extension (Pierson), ICIP Project Submission Number GIS-EQ-11505156; Be it further resolved the Municipality of Two Borders Council supports the project and commits to provide its share of $854,309.00 toward the project. Carried.

Dickson/Brown: Whereas Melita Resources Ltd has requested permission to build up 270 meters of undeveloped road located on the 10N between the 167 and 168 for operator access only; And whereas Melita Resources has previously built a road at 6N & 256, the Municipality request the road be built to the same or better standard; Be it resolved that the Council of Two Borders has no objections. Carried.

Brown/Dickson: Be it resolved that Council does now adjourn the special meeting at 12:

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